Organization Name *

What type of entity is your organization? *

Not-for-profit
Volunteer group or Collaborative
For-profit
Other

What is your organization's annual budget? *

We ask every organization this because our rates are tiered by budget size, and because it determines eligibility for our Social Justice Scholarship. If you are a program within a larger organization, please use the parent organization’s budget. If your situation is complicated, tell us in the comments below and we will sort it out together.

If other, please describe *

Contact(s) Name *

Contact(s) Phone Number *

Contact(s) Email Address *

Second Contact(s) Email Address

Event Start Date and Time *

Date

Time

Event End Date and Time *

Date

Time

Are you flexible on dates? If so, please share 1–3 alternate date ranges that could work for your group.

Event Type *

Total Number of Guests (daytime and lodging guests) *

How many meeting rooms do you need? *

How many days do you need meeting rooms? *

What is the maximum number of people you need to accommodate in each meeting room?

Are you requesting lodging? *

Yes
No

Number of lodging guests (maximum) *

What type of rooms do you prefer? (Check ALL that apply) *

Single rooms (dorm style)
Double rooms (for single person)
Double rooms (shared 2+ people)
Private rooms (with private bath) (2 available)
Not sure (let’s discuss)
Least expensive options

How is your group planning to handle meals?

We are bringing prepared food or having food delivered
We plan to cook on site (ourselves or with a caterer or chef)
We are still deciding

Every group has access to the kitchen for storing food, warming food, and washing dishes. This is included with your stay. If your group plans to prepare meals on site, whether cooking yourselves or working with a caterer or chef, let us know below. Meal preparation use carries an additional fee.

Avila's kitchen is used by more than one group at a time. If you or your caterer need the kitchen held for your group alone, indicate that below and we will check whether your dates allow it.

We will share the kitchen with other groups and with Avila
We need the kitchen held for our group alone

Please note which days your group will need exclusive kitchen use. If unsure, please say so.

Do you need handicap accessible parking or other amenities?

Yes
No

If amenities other than accessible parking, please specify:

Additional amenities requests

Virtual meeting connections (speakers and video)
Patio Heater ($25/heater/event) (2 avail)
Gas grill (must clean after use)
Other

Note: Avila does not provide flip charts.

If Other, please share more: *

Have you been to Avila before?

Yes
No

If so, was it for a particular event?

Would you like a tour of Avila?

Yes
No

Please note that tours are generally scheduled on Tuesdays and Thursdays between 10:00 a.m. and 2:00 p.m. EST. Tours typically last 30–45 minutes. We are happy to adapt based on your specific needs.

Tours are held every Tuesday and Thursday 10-2pm. Please provide 3 options (dates and times) for your availability for a tour.

How accommodate to

How did you hear about Avila? *

Social Justice Scholarships: Avila is open to a wide range of organizations. In order to make Avila accessible to smaller non-profits, particularly those led by people of color, Avila offers a Social Justice Scholarship. Is your organization interested in being considered for a social justice scholarship? Please note that we will ask you to share more about your work to be considered. *

Yes
No

Please briefly describe the organization's work and/or the event that you think illustrates the social justice work or actions. (We look to groups to self-identify their social justice work through their definitions.)

What (if any) social justice area(s) do you work in? *

If Other, please share more: *

Please share any additional details, questions, or concerns. If you have a different number of people lodging various days, please include here.

(don't delete b/c historic data–doesn't show on form) What (if any) social justice area(s) do you work in?