Organization Name *

What type of entity is your organization? *

Not-for-profit
Volunteer group or Collaborative
For-profit
Other

If other, please describe *

Contact(s) Name *

Contact(s) Phone Number *

Contact(s) Email Address *

Second Contact(s) Email Address

Event Start Date and Time *

Date

Time

Event End Date and Time *

Date

Time

Are you flexible on dates? If so, please share 1–3 alternate date ranges that could work for your group.

Event Type *

How many meeting rooms do you need?

How many days do you need meeting rooms?

What is the maximum number of people you need to accommodate in each meeting room?

Are you requesting lodging? *

Yes
No

Number of lodging guests (maximum) *

What type of rooms do you prefer? (Check ALL that apply) *

Single rooms (dorm style)
Double rooms (for single person)
Double rooms (shared 2+ people)
Private rooms (with private bath) (2 available)
Not sure (let’s discuss)
Least expensive options

Do you need a list of BIPOC caterers?

Yes
No

Would you or your caterer like to use the kitchen to prepare meals?

Yes
No
N/A

Do you need handicap accessible parking or other amenities?

Yes
No

If amenities other than accessible parking, please specify: *

Additional amenities requests

Virtual meeting connections (speakers and video)
Patio Heater ($25/heater/event) (2 avail)
Gas grill (must clean after use)
Other

Note: Avila does not provide flip charts.

If Other, please share more: *

Have you been to Avila before?

Yes
No

If so, was it for a particular event?

Would you like a tour of Avila?

Yes
No

Please note that tours are generally scheduled on Tuesdays and Thursdays between 11:00 a.m. and 2:00 p.m. EST. Tours typically last 30–45 minutes. We are happy to adapt based on your specific needs.

How did you hear about Avila? *

is matches any

Please share any additional details, questions, or concerns. If you have a different number of people lodging various days, please include here.

Social Justice Scholarships: Avila is open to a wide range of organizations. In order to make Avila accessible to smaller non-profits, particularly those led by people of color, Avila offers a Social Justice Scholarship. If your organization would like to be considered, please let us know if the organization renting Avila focuses its work and/or the upcoming event on social justice?

Yes
No

Please briefly describe the organization's work and/or the event that you think illustrates the social justice work or actions. (We look to groups to self-identify their social justice work through their definitions.)

What (if any) social justice area(s) do you work in? *

If Other, please share more: *

We provide tiered Social Justice Scholarships based on the size of organizations. Please check the appropriate box that matches your annual budget. If you are a program within a larger organization, please use the budget of the parent organization. If you need to discuss with us further, please make a note in the comment section below. *

Additional Comments

(don't delete b/c historic data–doesn't show on form) What (if any) social justice area(s) do you work in?